How To Run a V:TES TournamentRunning a Vampire: The Eternal Struggle tournament is easy! Step-By-Step guide to a successful tournament:
Contact your local Prince (optional):
The V:EKN has a
list of Princes
(volunteers who help promote the game in their local areas) worldwide
who help organize local tournaments. One of them would be happy to help
you organize yours, or, if there's no Prince in your area, you could
become a Prince yourself. To find out how, contact Carl Pilhatsch
<carl.pilhatsch@chello.at>.
Contact your local retailer: Coordinate
with your local game retailer to arrange the time and place for the
tournament. You may also want to place a special order with your retailer
for White Wolf product:
WW2567 V:TES Tournament Kit for 12 Players which retailers can order from their distributors (list of White Wolf distributors). Soon we will have a downloadable order form here for convenience to help you place the special order with your retailer. Each kit contains several promotional cards and a prize for the tournament winner. Each kit has enough material to support 12 players, so order enough kits to meet your expected attendance. Each kits costs approximately US$12, which can be recovered by charging a small entrance fee for the tournament. If any material from kits is leftover, you can keep it for your next tournament. The cost reimburses distributors and retailers for handling these special order items; White Wolf does not receive any of that money (only the expense of making and shipping the kits). Depending on availability and ordering times, the kits may take 2 days or 2 months to arrive by special order. Kits should normally arrive in less than 2 weeks. It is recommended for your first tournament that you not announce or advertise the tournament until the tournament kits have arrived.
Using the tournament kits is optional. Feel free to hold a tournament
without them. Players usually come for the fun of playing more than
for the prizes.
Request Sanctioning. Fill out the event form
at least 30 days prior to your event. Once approved, your event will
appear on the event calendar.
Advertise! To ensure that as many
players as possible attend your event (and because it is required by
the V:EKN Tournament Rules), advertise your tournament (with fliers, etc.)
at least 30 days in advance.
Tournament Flier (1MB jpg).
Ready your Resources. You'll want to
have a copy of the latest game rules,
tournament rules, and
rulings and errata on hand. If you'll
have access to a computer on-site, you'll also want to make use of
The Archon
 ,
a Tournament Tracking spreadsheet for Excel.
Register Your Players. At the start
of your tournament, collect the V:EKN number of each player. If a player
doesn't have a V:EKN number, record their information and fill out the
Player Registration form for each new player after
the tournament.
(This is the fun part.)
Report the Results. Send the
complete Archon spreadsheet (preferred) or a text file with data for
every game played at your tournament (players at the table, with V:EKN
numbers, and number of VPs won by each player) to Robyn Tatu <vtesratings@white-wolf.com>.
If you registered any new players, be sure and enter that information
on-line as well.
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White Wolf : V:TES : Tournaments : How To